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Build n Bloom · Referral Agent

The only thing between you
and your first clients is
coordinator conversations.

You have the registration. You have the staff network. You have the experience. What you don't have is a system watching NDIS groups and coordinator inboxes 24 hours a day.

The Problem

20+
Comments within minutes
A coordinator posts a Sydney vacancy. By the time you see it manually, the conversation is already happening with someone else.
0
Coordinator relationships built
Facebook comments don't build relationships. Consistent, direct outreach does. Without a system, it doesn't happen at volume.
2
Referrals lost to timing
You already missed two referral opportunities before your provider number came through. The window doesn't stay open.

What the Referral Agent Does — 24/7

📡
Facebook Monitoring
Scans Sydney and Melbourne NDIS groups 5–6 times per day. Every participant request and coordinator post comes through to your team on WhatsApp in real time.
✉️
Coordinator Outreach
200+ support coordinators and plan managers in your service area. Automated email sequences that build the relationship over 12 weeks — not blasting vacancies.
💼
LinkedIn Engagement
Cadence templates for connecting with coordinators, LACs, and plan managers. Stays top of mind as they build their mental list of reliable providers.

Real Result — Adelaide + Sydney Provider

5/day
Opportunities flowing in
Week 1
System live
5 clients
Closed in first week

Community participants, simple cases. After we fixed their messaging framework, they had 5 clients in the first week. The system gave them the volume. The templates gave them the conversion.

What's Included

✓Curated coordinator database — 200+ contacts, Sydney + Melbourne
✓Facebook group monitoring — opportunities delivered to WhatsApp daily
✓12-week automated coordinator email nurture sequences
✓LinkedIn and messaging frameworks and response templates
✓Monthly outreach calendar
✓First month of consulting included

What Your Coordinators Receive

Subject: Barclay - quick question

Hey Sarah,

I came across your profile — you're working with clients in the Inner West and I wanted to reach out directly.

We're Make a Difference Services. I've spent 8 years in the NDIS — support worker through to service manager — and we've just registered as a provider in Sydney. We're taking community and core clients and we're in a position to move quickly when you need someone reliable.

Would it be worth a quick conversation this week?

Barclay
Make a Difference Services

Sent from iPhone

Under 80 words. Personalised to their location. Single question. The system sends this across 200+ coordinators — you respond to the replies.

Timeline

Week 1
Audit + Configure
We map your service areas, build your coordinator list, configure the Facebook scraper for Sydney and Melbourne groups.
Week 2
Build + Test
Email sequences built and tested. WhatsApp delivery set up. Messaging frameworks tailored to your experience and service type.
Week 3
Go Live
System active. Opportunities start flowing. You respond. We're there for the first month to optimise and fix messaging.

Investment

Install Fee
$3,500
Build, setup, sequences, first month consulting. Split: $1,750 upfront / $1,750 on go-live.
Platform Costs
~$150–300/mo
Scraper infrastructure, email sending, data. Passed through at cost — not a margin item.
Ongoing Consulting
$500/mo
Optional after month 1. Sequence optimisation, database refresh, performance review.

The Guarantee

5 new coordinator conversations within 21 days of go-live — or we keep working free until you get them.

⚡

4 installs per month — fixed capacity

We run a hard limit on installations to protect build quality and guarantee fulfilment. When the month fills, the next available start moves out. If you want to hold a slot for April, we need to confirm today.

Build n Bloom · richard@buildnbloom.io · buildnbloom.io